Download outlook archive forlders

Thousands of users want to know about the best technique to archive emails from Outlook , , editions to PST Personal Storage Table format. Users want to archive MS Outlook emails folders from the default storage location to another location for reducing the size of Outlook data folders.

Also, you can use the Outlook Archive feature for archiving old emails message into a safe location. After archiving Outlook emails folders, users can delete unnecessary folders for increasing the speed and efficiency of Outlook.

Archive Thunderbird Email Files. In this blog post, we have explained both manuals as well as automatic techniques to get Outlook inbox to archive. Currently, the Outlook web application does not have an option for downloading emails. This wikiHow teaches you how to download emails in Outlook. Open Outlook. Double-click an email. Click File. Click Save as. Select a folder.

Type a file name for the file. Select a file type. Click Save. Did this summary help you? Yes No. Log in Social login does not work in incognito and private browsers.

Please log in with your username or email to continue. No account yet? Create an account. Edit this Article. We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. Download Article Explore this Article methods. Related Articles. Article Summary. Method 1. Launch Outlook. It has a blue icon with an "O" over an envelope.

This works in Outlook. You can use Outlook , , , or Office Open an email you want to save. Select an email folder in the sidebar to the left and then double-click the email you want to save. It's the first menu in the menu bar at the top of Outlook.

Click Save As. It's the third option in the File menu. Select a folder to save your folder in. You can click a folder in the Quick Access bar to the left or double-clicking a folder in the File Explorer window. Type a name for the file. Type the name for the file next to "File Name" in the File Explorer window.

Use the drop-down menu next to "Save as Type" to select a file type to save the email. This saves the email to the folder you selected. Alternatively, you can drag and drop the emails from Outlook to the folder you want to save them to. Method 2. It's the second option in the File menu. Select "Export to a file" and click Next.

Use this option to export your email messages to a local file on your computer. Select "Outlook Data File. This option exports your email folders as a. Select a folder to export and click Next.

Click the email folder you want to export. For Microsoft , Outlook. This folder can't be deleted. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. You cannot change the Archive folder location for Microsoft or Exchange accounts. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size.

If you have to reduce your mailbox size, you can use Online Archive in Microsoft for enterprises or you can archive items manually. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. There are several benefits to using Archive. Archived items remain easy to find from the search box or by navigating to your Archivefolder. By default, when you type a term in the Search box, Outlook searches all folders in your mailbox.

In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages. You'll find it in your Outlook folder list. Your messages will be moved to the Archivefolder. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Older versions of Outlook do not have the Archive button on the ribbon. You can archive one or more selected messages by clicking the Backspacekey.

If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key.

Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality.

Important Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly.